Registrars privacy policy

We are committed to ensuring that your personal information is protected, used lawfully and respectfully and in a transparent manner.

Who are we?

The Superintendent Registrar is a registered data controller with the Information Commissioner’s Office (ICO) for Birth, Death and Marriage registrations  and can be contacted at

The council is the data controller for Civil Partnerships - contact the Data Protection Officer. 

The Registrar General for England and Wales is a joint Data Controller for Birth, Death, Marriage and Civil Partnership registrations and can be contacted at the General Register Office. Trafalgar Road, Southport, PR8 2HH

How we use your personal information

The following information informs you about what we do with your information. Personal information collected from you to register an event is required by law. 

The main legislation which governs the collection of registration information are the:

  • Birth and Deaths Registration Act 1953
  • Marriage Act 1949
  • Civil Partnership Act 2004

You may be legally obliged by these acts, and other pieces of legislation, to provide certain pieces of information.

If you fail to provide information you are required to give us you may, amongst other things, be liable to a fine, or we may not be able to provide the service you are applying for, such as a marriage or a civil partnership.

Personal information may also be collected from you if you make an application to this office, for example for a certificate or to correct information contained in a register entry.

The information you provide will be held and processed by registration officers for this registration district.

Lawful basis for processing your personal information

The council must have a lawful reason to process your information. As such the council will process your application as follows:  

The lawful basis that we rely on is Article 6.1(c) Legal Obligation.

Protecting your personal information

The council endeavours to ensure that the services we provide comply with all data protection legislation, for example, the General Data Protection Regulations (GDPR), and the Data Protection Act 2018 (DPA 2018).  

The council has appropriate security and controls in place to prevent data loss, for example, hacking attempts, however, we cannot guarantee that the personal information you submit will not be intercepted.

Sharing your personal information

We will only share information where there is a lawful basis to do so for the following reasons:

  1. Administrative purposes by official bodies e.g. Ensuring their records are up to date in order to provide services to the public.
  2. Fraud prevention or detection, immigration and passport purposes.
  3. Statistical or research purposes

Retaining your personal information

There is usually a legal reason for keeping your personal information for a set period of time. Registration information is retained indefinitely as required by law.


To learn more about cookies, please visit our General Privacy Notice page.

Your Individual Rights

To learn more about your Individual Rights, or how to raise a concern, please visit our General Privacy Notice page.

Privacy notice for maintaining records of staff, customers and visitors to support NHS Test and Trace