Request for the Mayor to attend an event

Please read through the Mayoral Protocol and Background before completing the below form.

Please note that a minimum of 14 days’ notice is required.

Name of function

Date of event

Start time

What time should the Mayor arrive?

End time

Venue address

Address line 1

Address line 2

City/Town

Postal Code

Contact details

Organisation

Contact name

Contact email

Contact number

Event details

If tickets are required to be purchased by the Mayor’s Office, please give details here: i.e. cost, payment methods, links etc.

Will there be reserved car parking facilities for the Mayor’s Car?

Please provide any notes for the Mayor’s Chauffeur which may be useful. i.e. Venue access, parking info, etc.

Who will receive the Mayor as host?

Contact number of host

Where will the Mayor be met?

What duties (if any) will the Mayor will be asked to perform?

Questions	Yes	No
Opening	Yes	No
Speech	Yes	No

Please draft a speech for the Mayor, including key messaging

Is this event open to the public or by invitation only?

Open to public

Invitation only

Will this event be staffed by security?

Yes

Will the Mayor be required to bring change for collections, raffles, tombolas or other fundraising games?

Yes

Dress Code

Please indicate whether Chains of Office are requested to be worn

Yes

Please indicate dress code such as smart/casual/black tie

Will any part of the event be held outside?

Yes

Please give details about the outdoor terrain (i.e. grass / cobblestones / steps)

Refreshments

Please give details of any refreshments to be served such as drinks/snacks/buffet/meal

Will refreshments be available for the Mayor’s Chauffeur?

Yes

Event Context

Please give a short description of the event and why you think it’s fitting for the Mayor to attend: (100 words max)

Please give a short description / historical context of the organisation that is hosting the event (100 words max)

Organisation website address (if applicable)

If possible, please attach an event schedule, programme or agenda

Mayoral Protocol and Background

Please note that a minimum of 14 days’ notice is required.

Mayoral Protocol and Background | London Borough of Barking and Dagenham

Please tick this box to confirm that you have read and understood the Mayors Protocol and Background

By clicking the submit button, you agree to the information you provide on this form being processed in line with our data protection policy.

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Request for the Mayor to attend an event

Event details

Contact details

Event details

Dress Code

Refreshments

Event Context

Mayoral Protocol and Background

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